Inventory & Products
Stock, consumables, and retail — including every size — under control.
1
save for a bulk variant edit
9
movement types tracked
1
ledger sum = on-hand stock
Overview
A dedicated inventory engine for clinics — product catalog, multi-warehouse stock, batch and expiry tracking, and automatic deduction when sessions complete or a website order is paid. Sizes, colours, and other options live on a product tab: chip-based axes, a preview before generating, bulk edits in one save, and on-hand counts per combination and warehouse. Purchases can post to expenses; transfers and physical counts keep every branch aligned. Mark products public when the clinic website store is on — there is no second catalog.
From options to on-hand
Illustrative — not live clinic data
- 1Add Size and Colour as chips
- 2Preview what Generate will keep, add, or hide
- 3Price, photo, and stock each combination
- 4Correct on-hand per warehouse — one save
What moves stock
Illustrative — events update the shared ledger automatically
Branch transfer flow
One ledger, two directions
Stock level = sum of all rows for that product
Stock in
+50 gloves (purchase)
Stock out
−2 syringes (session)
Real-world use cases
Stop manual stock spreadsheets
Link materials to examinations once — every completed visit deducts the right quantities from the right warehouse without end-of-day data entry.
Price every size without twenty saves
Add Size and Colour as chips, preview what will stay or be hidden, then select the combinations and apply a price, a photo, or a stock correction in one save.
Correct stock on 50 ml, not on the parent
Type the on-hand number for that combination in the warehouse you selected. Buying stock with cost still goes through receive — this path is a count correction, so the two never mix.
Never run out mid-day
Set a low-stock limit per product or per size; when quantity hits the threshold, the team gets an alert before the nurse asks.
Move stock between branches
Request a transfer, approve it, and both warehouses update with a full audit trail — no WhatsApp messages about missing boxes.
Sell the same product on the website
Mark what is public, set a shop name or price when the shelf label is different, and paid online orders deduct the same warehouse as a session — including the size the shopper picked. A kit deducts every piece inside it.
What you get
9 movement types
Purchases, session consumption, invoice products, transfers, adjustments, returns, expiry, and damage — each tagged on the ledger.
Variant workspace
Chip-based options, live preview before generate, bulk edit, per-combination photos, and on-hand stock per warehouse. Rename an option without wiping prices; hide a value and re-add it to restore history.
Batch & expiry tracking
Record batch numbers and expiry on receipt; dashboard surfaces products expiring within 30 days.
Supplier cost links
Attach multiple suppliers per product with cost price and a default vendor for purchasing decisions.
Units & conversions
Define clinic units (box, ampoule, piece) and conversion factors so catalog and consumption stay consistent.
Purchase → expense sync
Stock receipts auto-create clinic expenses (category INVENTORY) through the accounting integration.
Event-driven consumption
Sessions, orders, and inpatient stays publish events — inventory deducts or restores stock idempotently.
Website storefront fields
Visibility, public name, gallery, variants, and collections — including automatic ones — feed the optional clinic website store without copying SKUs.
How it works
- 1
Catalog, options, receive
Add products, categories, and warehouses. For retail, set size and colour chips, preview the matrix, receive purchases as usual, and correct on-hand on each combination.
- 2
Clinical use
Link products to examinations and session invoices — completion triggers automatic warehouse deduction.
- 3
Control & report
Transfer between branches, run stock counts, and monitor low-stock and expiry alerts on the dashboard.
Related modules
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